TEXAS STATE SOCIETY OF WASHINGTON, D.C.
As Amended by the General Membership on April 25, 2018
ARTICLE I – NAME
The name of this organization shall be: The Texas State Society of Washington, D.C.
ARTICLE II –PURPOSE
The purpose of the Society shall be to encourage and promote good fellowship among Texans, and those interested in Texas, in the area of the Nation’s Capital. Generally, the Board of Directors shall cause the Society to be operated exclusively for the promotion of social welfare within the meaning of section 501(c)(4) of the Internal Revenue Code of 1986 (the “Code”) or corresponding provision hereafter in effect.
ARTICLE III – MEMBERSHIP
Section 1. All members of the Society shall be known as active members upon payment of current annual dues.
Section 2. Eligibility for membership, active or honorary, shall be determined by the Board of Directors.
ARTICLE IV – MEETINGS
The Annual Business Meeting shall be held each year prior to April 30, with the Board of Directors designating the exact date, allowing at least fifteen days’ notice to the active membership.
ARTICLE V – OFFICERS & DIRECTORS
Section 1. The officers of the Society shall be the President, a First Vice President, a Second Vice President, a Secretary, a Treasurer, a Communications Director and an Historian, all of whom shall comprise an Executive Committee. There shall be twelve directors. All officers and directors must be active members.
Section 2. The President, First Vice President, Second Vice President, Historian and Directors shall be declared elected who have received a majority of votes cast by active members present at the Annual Business Meeting.
Section 3. Nominations for office shall be made verbally by a Nominating Committee, and other nominations may be made from the Floor by an active member. One of the nominees for a two-year term as director shall be the outgoing President of the Society.
Section 4. The Secretary, the Treasurer, the Communications Director and the chairpersons of the three Standing Committees (as designated in the By-Laws) of the Society must be active members and shall be appointed by the President, with the consent of the Board of Directors, by majority vote.
Section 5. No elected officer shall remain in the same office for more than two consecutive years.
Section 6. The duties and responsibilities of the officers may be prescribed in the By-Laws.
Section 7. The term of office shall be from one Annual Business Meeting to the next Annual Business Meeting, except for the Directors, six of whom shall be elected each year for two-year terms.
Section 8. The officers, the twelve directors, and the chairpersons of the three Standing Committees (as designated in the By-Laws) of the Society, shall constitute the Board of Directors, of which the President and Secretary of the Society shall be Chairman and Secretary, respectively. The Board of Directors shall have general supervision over the affairs of the Society between Annual Business Meetings. Each member of the Board of Directors shall have one vote, for each instance that requires a vote for the conduct of the Society’s business.
ARTICLE VI – DUES
Annual dues shall be established by the Board of Directors.
ARTICLE VII – ENACTMENT
This Constitution shall take effect when submitted by a two-thirds vote of the Board of Directors of the Society and ratified by a two-thirds majority of the membership present at the Annual Business Meeting.
ARTICLE VIII – AMENDMENTS
This Constitution may be amended at the Annual Business Meeting of the Society by a two-thirds vote of the active members present. Notice of the proposed amendments, in writing and in the exact form in which they are to be voted upon, shall be presented to the active members fifteen days in advance of the Annual Business Meeting.
ARTICLE IX – BY-LAWS
By-Laws of the Society, or changes or amendments thereto, may be adopted by a majority of the active members present at the Annual Business Meeting.